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Module 2: Practical Exercise

18

To achieve an effective community stakeholder engagement strategy take a systematic approach. This exercise combines all the available tools to help you put all the theory into practice. Tools such as tables and online tables for mapping (alternative) are offered. Note to users: this exercise has been designed to be implemented with a facilitator. Note to users: this exercise has been designed to be implemented with a facilitator.

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Materials

Материали

Υλικά

Materiali

Material

Printed cards OR jamboard

Equipment

Оборудване

Εξοπλισμός

Attrezzatura

Utrustning

Markers, cards, a computer

Duration

Продължителност

Διάρκεια

Durata

Varaktighet

30 minutes implementation 20 minutes reflexion and follow up questions (depending on the number of participants)

Outcomes

Резултати

Αποτελέσματα

Risultati

Resultat

Trainees will apply the process of stakeholder mapping. Trainees will start thinking strategically of ways to engage stakeholders. Trainees can develop an engagement strategy for their organization.

Skills related

Свързани умения

Σχετικές Δεξιότητες

Competenze Correlate

Relaterade färdigheter

Organizational and planning skills; Attention to detail; Critical thinking; Strategic thinking.

Step-by-step guidelines
for completion of the exercise

Стъпка по стъпка указания за изпълнение на упражнението

Βήμα προς βήμα οδηγίες για την ολοκλήρωση της άσκησης

Linee guida passo-passo per il completamento dell’esercizio

Steg-för-steg riktlinjer för att slutföra övningen

Step 1
Map your stakeholders. Make use of the Stakeholders Engagement and Understanding Questionnaire. Make sure you list all your main stakeholders. Include stakeholders you want to engage in the future.
Step 2
Analyze your stakeholders
Step 3
Choose your steps of engagement. Adapt the engagement steps presented in 2.3. Choose the techniques you want from the provided toolbox.
Step 4
Fill in your final external stakeholder card. This is an extra table so that trainees have a clear view of what conclusions they have reached.

Table for Step 1

‍

Alternative Stakeholder Mapping-Interactive exercise 

Please use the table found in the pdf file named Create a Stakeholder Record table (Table 1)  attached.    

Important Note: Please make sure you update your stakeholder records at least once a year.

This is an interactive tool for trainers to suggest to participants and/ or  use during pilot training. Participants can use it to start the mapping of stakeholders related to their organization and the community they are working in. 

* These exercises can be used in combination or separately as the trainers see fit. It is recommended that training participants first go through part 2: Involvement of external stakeholders.  

https://miro.com/templates/stakeholder-map/  Other tools to make stakeholder understanding and mapping more interactive

https://www.ibm.com/design/thinking/page/toolkit/activity/stakeholder-map

Download Table 1

Table for Step 2: Understanding your stakeholders

Please use the table found in the pdf file named Stakeholders Engagement and Understanding Questionnaire (Table 2) attached to complete this step. 

Step 3: Choose your engagement steps and techniques 

To complete this step, please use the table found in the pdf file named Engagement Techniques (Table 3)  attached. 

Step 4: Final External Stakeholder Card (optional)

Please use the table found in the pdf file named Engagement strategy steps and techniques (Table 4) attached. 

Trainees can fill in this card if they wish after or while they are making all their decisions regarding ways to engage their stakeholders and chosen strategy

Download Table 2

Table for Step 3:

Download Table 3

Table for Step 4:

Download Table 4

Tips and tricks

Съвети и трикове

Συμβουλές και κόλπα

Consigli e trucchi

Tips och tricks

The purposes of these exercises are to help trainees think about their stakeholders (the actors they collaborate with in their communities) and start thinking about building partnerships with them.

Before you start doing the activity it would be a good idea to have them brainstorm about projects and partnerships they would like to start or any real-life experiences of partnerships they have tried to build and it did not work out. In that way, they can think of real work scenarios and apply their experiences to the theoretical background offered here.

Debriefing questions/Follow-up discussion questions

Въпроси за обратна връзка / Въпроси за последваща дискусия

Ερωτήσεις απολογισμού / Ερωτήσεις για επακόλουθη συζήτηση

Domande di debriefing / Domande di discussione successiva

Debriefing frågor / Uppföljningsdiskussionsfrågor

1
Did you see any difference between the way you perceive partnerships when you think about it and after you write everything down?
2
What helps you understand your stakeholders? What’s the biggest challenge in your communities/networks?
3
Do you think the results of this activity will be any different if you repeat it in a year from now? Why and how?